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| Monday March 22, 2010 | Personnel and Staff Development > |
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ANNUAL LEAVEThe annual leave year, for both the accrual and taking of leave, is 1 January to 31 December.
With effect from 1 January 2009 the annual leave entitlement for full-time staff is Grades A-D: 28 days plus 8 bank/public holidays and 3 Closure Days designated by the University (and usually taken at Christmas - see Closure Days and Bank Holidays below). Grades E–H: 30 days plus 8 bank/public holidays and 3 Closure Days designated by the University (and usually taken at Christmas - see Closure Days and Bank Holidays below).
The annual leave year, for both the accrual and taking of leave, is 1 January to 31 December. For part-time staff working fewer days or hours, leave entitlement is proportionate. Please refer to our terms and conditions document for more detailed information regarding holiday: http://admin.ex.ac.uk/personnel/terms_conds.shtml The procedure for booking annual leave in your School or Service will be explained to you by your Induction Facilitator during the first week of your induction. Your Line Manager will advise you of any changes to this procedure. Staff in some Schools or Services are now able to book annual leave via Trent Self Service (the University's HR & Payroll system). For more information, please visit http://www.exeter.ac.uk/staff/services/selfservice. Pro-Rata Holiday Entitlement for Part-Time Staff For part-time staff working fewer days or hours, leave entitlement is proportionate. Closure Days and Bank Holidays The three Closure Days previously arranged around Easter have since 2008 been added to the discretionary leave. The University reserves the right to review this arrangement if it has a negative impact on service delivery. The closure arrangements for 2009 will be as follows: To meet operational requirements, the University may require staff to work on a designated Closure Day, in which case alternative paid leave will be provided, to be taken by agreement with management, and no additional payment will be made. Staff in grades A to D may qualify for additional payment in accordance with paragraph 6(h) above when they are required to work on a Closure Day in addition to their normal working week. Where attendance on a bank/public holiday is required, the University will in the first instance seek volunteers, subject to the right of the University to require staff to work on bank/public holidays to meet its operational requirements of the University where insufficient volunteers are available. Where staff are rostered to work on a bank/public holiday, the University will manage the rosters so that bank/public holiday working is evenly shared among staff. Where staff are required to work on a bank/public holiday within their normal working week, alternative paid leave will be provided, to be taken by agreement with management, and no additional payment will be made. Staff in grades A to D may qualify for additional payment when they are required to work on a bank/public holiday in addition to their normal working week. Staff joining/leaving mid year The annual leave entitlement for staff joining or leaving the employment of the University during the course of the year is proportionate to their completed service during the leave year. If an employee whose employment ends during the year has taken more days of leave than s/he has accrued up to their final date of employment, then a deduction will be made from their final salary payment. Use our Staff employed on a fixed term basis are expected to take annual leave before the expiry of their contract. The timing of leave is by agreement with the relevant manager/Head who will take into account both individual preferences and operational requirements. In the case of staff in the Teaching and Research and Teaching and Scholarship job families, leave will nomally be taken during University vacations.
Staff are expected to take their leave in the leave year in which it is accrued. While there is no entitlement to carry forward leave, where it is not possible (eg for operational reasons) for employees to take all their leave entitlement, they may - with the permission of their Head of School/Service or other senior manager - carry forward up to 5 days’ leave to the following year. Any leave carried forward must be taken by 30 April in the following year or it will be lost. If a member of staff has more than 5 days’ leave outstanding at the end of a year, the excess over and above 5 days will be lost. There is no entitlement for payment in lieu of untaken leave. For staff working term-time only, their annual salary includes their pro-rata paid leave entitlement, to be taken on unspecified days during the vacation periods. Leave may not be taken during term-time. Holiday Entitlement for Teaching Fellows [Note: this Ready Reckoner is designed for Teaching Fellows employed over a full academic year or longer] Annual leave and maternity leave (see paragraph 2.9) Annual leave and sickness (refer to Conditions of Service) http://admin.ex.ac.uk/personnel/terms_conds.shtml |
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