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TAS Tools & Guidance
Allocation of Activities

You can view the full details of allocation of activites below or you can choose to download the information as a word file.

• Academic
  [download academic activities ]
• Lab Technician - for School TAS Administrators
  [download lab technician activities ]
• Support Staff
  [download support staff activities ]
• Technician
  [download technician activities ]

Allocation of Activities - Academics

These notes are intended to assist academic staff in deciding into which category they should allocate particular activities on a basis that is consistent across the campus and which meets TRAC guidelines. Once the nature of the activity has been classified (using this table), the funding source will determine whether the teaching is publicly funded or non-publicly funded, and whether the research activity in internally or externally funded, as required on the Time Allocation Schedule.

These further notes cover examples of campus activities and their allocation:-

Activity	Allocation
Preparing materials for lectures, seminars, tutorials, workshops, laboratory classes or projects, organising teaching-related fieldwork, external placements for students	Teaching
Delivering lectures, seminars, tutorials, workshops
Supervising laboratory classes or student/class projects
Supervising undergraduate research projects
Contact time with students on educational matters, including counselling, attending taught student fieldwork activities, visiting students on external placements
Providing formal courses to other Departments or Universities where these are part of the Department’s normal teaching activity
Writing text books and articles intended primarily for teaching purposes
Preparing and marking examination papers, including re-sits, oral examinations/ vivas
Reading and assessing student dissertations, reading and marking essays and other student work	Teaching
Invigilation of examinations including external examining (both at own and other institutions)
Timetabling, examination boards, preparing course prospectuses, School and Departmental committees relating to teaching, school liaison, interviewing prospective students	Support for Teaching
Academic exchanges, development of teaching materials, development of teaching skills, student exchanges
Scholarly work such as keeping up to date in your field or exploring new areas for teaching activity [Note that there may be overlap with Research: See note on splitting Support time (below)]
Advancement and development of personal teaching knowledge and skills through training or professional development courses
Management of research projects, informal discussions, progress reports	Research
Production of research reports as required under the terms of the specific research project
Research staff recruitment and supervision
Attending conferences, seminars and society meetings that are directly connected with specific research projects
Collaboration with other Departments, Universities and Institutions on specific research projects
Research-related fieldwork trips, laboratory or studio work
Training and supervising postgraduate research students, including training in methodologies, review of drafts and preparation of theses, external examining of research students	Research - PGR
Drafting and submitting research proposals to external funding bodies; negotiating research contracts	Support for Research
Unpaid advisory work for Government departments or committees and professional bodies where it enhances or potentially benefits research work
Scholarly work such as keeping up to date in your field, the advancement and development of personal knowledge and skills in relation to research, such as acquiring new technical skills, attending professional conferences, spending time at other Institutions on research exchange schemes [Note that there may be overlap with Teaching: See note on splitting Support time (below)]
General research administration including School and Departmental research committees
Clinical services provided to the NHS where the member of staff is funded by the University	Other
Paid consultancies undertaken during University time
Paid consultancies undertaken during own private time	(Omit from TAS)
Paid technology transfer work, including directorships of spin out and start up companies	Other
Paid advisory work for government departments or committees, including Research Councils
Paid work editing professional journals and publications where the work is undertaken in University time
Drafting and negotiating contracts and agreements relating to consultancies and other activities	Support for Other
Unpaid work on technology transfers, such as supporting patent applications, licence negotiations, formation of start up and spin out companies
Support time serving on general University committees or supporting general campus activities such as residences and catering, fundraising, promoting the University, liaison with administrative departments	Central University Management
Administrative work that has no clear link with any of Teaching, Research or Other	Split: Support for Teaching/ Research/ Other
Holidays and “normal” levels of sickness	(Omit from TAS)
Long-term sickness, or other lengthy absences (such as maternity and paternity leave, jury service, or compassionate leave) where staff cover is provided and allocated to the appropriate activities	Split: Support for Teaching/ Research
Travel (such as to conferences, field trips; but not regular commuting)	Support for (Purpose of trip) Teaching/ Research

Note: When splitting Support time between Teaching/ Research/ Other (TRO), follow the proportions of direct TRO, unless you can readily attribute support time on a more exact basis.

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Allocation of Activities – Laboratory Technicians

These notes are intended to assist the completion of laboratory technician staff TAS forms. This table should allocate particular activities on a basis that is consistent across the campus and which meets TRAC guidelines.

There are 2 tables:

• Table 1: Classify the nature of the activity;
• Table 2:  Analyse the time to the correct heading on the Technician Time Allocation Schedule.

The TAS form headings are slightly different from the normal Academic TAS form, being slightly simplified in some areas. The major difference lies in Research. Time spent on externally funded research is split into two to analyse both directly charged and allocated time. It is possible for a single Technician to do both concurrently.

Note: If you can readily attribute Infrastructure Support time between Teaching/ Research/ Other (TRO), please do so. Otherwise, follow the proportions of direct TRO.

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Allocation of Activities – Support

These notes are intended to assist support staff (other than technicians) in deciding into which category they should allocate particular activities on a basis that is consistent across the campus and which meets TRAC guidelines.

It is unlikely that any time will be allocated as direct ie to Teaching (publicly funded or non-publicly funded), or to Research (internally or externally funded), or indeed to Other (the first 7 headings on the Time Allocation Schedule).

These further notes cannot be exhaustive but cover some examples of campus activities and their allocation:-

Note: If you can readily attribute Support time between Teaching/ Research/ Other (TRO), please do so. Otherwise, follow the proportions of direct TRO.

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Allocation of Activities - Technicians

These notes are intended to assist technician staff in deciding into which category they should allocate particular activities on a basis that is consistent across the campus and which meets TRAC guidelines. Once the nature of the activity has been classified (using this table), the funding source will determine whether the teaching is publicly funded or non-publicly funded, and whether the research activity is internally or externally funded, as required on the Time Allocation Schedule.

These further notes cover examples of campus activities and their allocation:-

Note: If you can readily attribute Support time between Teaching/ Research/ Other (TRO), please do so. Otherwise, follow the proportions of direct TRO.

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