Calendar 2009/2010

FEES, PAYMENT DEADLINES AND DEBT RECOVERY PROCEDURES FOR 2009/2010

1. INTRODUCTION

1. Fees are for the full academic year 2009/10 unless otherwise stated. The University’s academic year starts on 1st August.

2. Students are personally responsible for ensuring that all appropriate fees, fines, and other charges, including any element of fees payable by sponsors, are paid in accordance with the requirements set out below. In accepting the offer of registration, the student accepts a contractual liability to pay the tuition fee for the duration of their programme in accordance with these Regulations.

3. The University makes every effort to remind students of fees, fines, and other charges due by means of invoices, notices and statements. However these are reminders only and students are contractually responsible for paying fees, fines, and other charges on time whether invoices, notices or statements are received or not.

4. Students are reminded that they must notify the University immediately if there is any change in either their home or term-time address. Students can use the University’s online facilities to notify change of address, unless they are in University accommodation (in which case they must contact the Accommodation Office to supply notification). The University’s central records will then be updated and the addresses to which communications are sent will be changed. Notice must be given either online, in writing or by email (Registry@exeter.ac.uk).

5. Posted communications from Finance Services are normally sent to the student’s term-time address during the standard term and to the student’s home address at other times. However, Finance Services reserve the right to send communications to either or both addresses, within or outside standard term dates, as appropriate and where specific individual circumstances dictate. Students are expected to collect or arrange to forward mail where appropriate. Electronic communications from Finance Services will be sent to the student’s University email address. Students are expected to check for messages on their University email address at regular intervals. However, Finance Services reserve the right to send communication to other email addresses provided and held on the student records system.

6. The registration form (or enrolment form) is the contract between the student and the University. The statement on this form is legally binding, as are the notes on the back of the form. Signing the statement commits the student to the stated terms and conditions, and gives the University authority to obtain and hold data which is covered by the Data Protection Act. This authority also allows the University to engage tracing and/or debt recovery agents, to obtain credit information and references, to withdraw credit and/or instalment facilities with the University, and to sell a student’s debt to a third party without further notice. Students who are registering on-line, ie who do not complete a paper registration form, agree to abide by the University’s Regulations, terms, conditions and authorities and accept the jurisdiction of the Senate through positive confirmation of the Declaration statement that forms part of the online registration process. In exceptional circumstances, where a student has not completed the formal process of registration but, by their actions, are deemed to be undertaking activities consistent with the status of a registered student, the Academic Registrar may at his/her discretion formally register a student and the relevant tuition fee will be charged. Such activities would include attendance at classes, submission of academic work.

7. Debtor information may be released to and/or exchanged between different offices of the University in the legitimate course of student debt collection activities. Should a student fall into arrears of payment to the University, the University may disclose sufficient personal data to a third party to enable the debt to be pursued and recovered. Third parties may include solicitors, agents appointed by the University (e.g. debt recovery and tracing agents) and the Courts. Students may authorise Finance Services to release and discuss the financial information from their student account with named individuals by submitting a completed Data Protection Authority or by supplying authority by letter, email, or online. This authority allows the University’s Finance Services staff to release any financial information from the student’s account in the legitimate course of their activities to the named person(s) and to discuss connected matters with those persons for the duration of the course and beyond if necessary. The Finance Services’ Data Protection Authority can be withdrawn by the student at any point by writing to the Head of Student Finance Operations.

8. It is to be expected that tuition fees and accommodation charges will increase on an annual basis.

9. Students of the University of Exeter studying at our campus in Cornwall (Tremough Campus) are subject to the fees rules and regulations stated above and below, with the exception of those items relating specifically to charges, deadlines and payment conditions for Accommodation. Accommodation charges, deadlines and payment conditions for the student residences at Tremough are available from the Accommodation Office, Tremough Campus, Treliever Road, Penryn, Cornwall, TR10 9EZ (Telephone - +44 (0) 1326 253639/email – accommodation@tremoughservices.com)

10. Students or applicants who are, or become, subject to a Debt Arrangement Scheme under the provisions of the Debt Arrangement Scheme (Scotland) Amendment Regulations 2004 are required to notify the University immediately. Failure to do so will be deemed as a major disciplinary offence.

11. Students in receipt of Financial Aid under the US Federal Family Education Programme, Canadian educational loan programmes, and US private educational loans certified by the University are subject to the rules and regulations of such loan programmes and the University’s procedural and certification requirements as stated on www.exeter.ac.uk/studentfinance. Please also refer to sections 10 and 16 below.

12. All payments made to and from the University in respect of student fees, fines, and other charges must be made in £ Sterling. Any currency conversion costs or other charges incurred in making a payment or in processing a refund shall be borne by the Student or the third party making or receiving the payment, and shall not be deductible from the amounts due to the University.

13. If there are changes to your student status that relate to your student visa the University is legally obliged to inform the UK Home Office under Points Based System legislation

14. Specific terms and conditions apply to University Scholarships, Bursaries, and Staff Tuition Fee Waivers. Reference should be made to the details supplied by the relevant School or Service.

2. CHARGES for ACCOMMODATION

Accommodation charges are contractually charged for the full academic session unless otherwise stated. (See section 11 below for refunds and remissions)

3. FEES charged for TUITION

1. All students registered at the University of Exeter will each year pay a tuition fee for the full academic period, which, unless otherwise stated, will cover Matriculation, Registration, Tuition, Examination and Graduation Fees (but not repeat tuition or re-taken examination fees for which additional fees will be charged. See section 13 below).

2. Research students who need to make significant use of University facilities or resources during any period of study, as set out in the University Regulations, are required to register and continue to pay tuition fees until such time as they transfer to continuation status. Continuation fees will then be charged, as appropriate, until the submission of the thesis.

3. Tuition fees are chargeable for the academic period required by the programme, with annual amounts charged for each academic year of the programme unless otherwise stated. It is to be expected that tuition fees will increase on an annual basis. (See section 10 below concerning fee refund or remission following withdrawal or interruption of studies).

4. All students are personally responsible for paying the full fee to the University (see section 9 below concerning fee payments by sponsors).

INFORMATION FOR UNDERGRADUATE AND PGCE STUDENTS

5. The funding position for UNDERGRADUATE and PGCE students with “Home/EU” fee status (see section 13 below) changed with effect from the 2006/7 academic year. The package of student support that students can apply for and the process of applying for that financial support for a full-time course or a part-time initial teacher-training course now depends on whether the student is a “new system” or “current system” student.

Eligible UNDERGRADUATE and PGCE students can apply to the Student Loans Company. This assistance is determined by written application to the SLC and any assistance awarded relating to tuition fees will be paid directly to the University. Students are responsible for paying any balance. Students may be able to apply for a Tuition Fee Loan to cover these costs. Students should be aware that the amount they are able to borrow as a Tuition Fee Loan will be verified by the SLC and that the University has an obligation to notify the SLC of any discrepancies or inconsistencies in the details submitted. Payments made to the University in respect of tuition may affect the amount that students are permitted to borrow in the form of a Tuition Fee Loan.

FOR THE SAKE OF CLARITY, STUDENTS ARE REMINDED THAT:

– applications must be made annually to the SLC and the deadlines for completion and return of the application form are:

– If, after your course starts you decide that you want to apply for financial help, you must apply no later than 31 May 2010.

– assistance is notified to students by a Financial Notification from Student Support Direct.

– all students must provide their National Insurance Number to the SLC in order to receive any loan (tuition, maintenance or other) from the Student Loan Company.

– the University may request that the balance of any tuition fee is payable by the student within the appropriate payment deadline set out in section 4 below up until the date your loan is confirmed.

– if payment by the SLC is late due to the fault of the student, then the University shall be entitled to apply a Late Fee charge to the student’s account as per section 6 below.

– The balance of any tuition fee (the private contribution) is payable by the student within the appropriate payment deadline set out in section 4 below. All students will be able to apply for a Tuition Fee Loan to cover these costs but if no Tuition Fee Loan is arranged, or it is of insufficient amount then the student is personally liable for the tuition fee balance.

– Where an application has not been made to the SLC payment is due by the dates set out in section 4 below.

– Where the student’s financial position is re-assessed by the SLC and the private contribution is reduced as a result, the University is unable to process any refund until formal notification of the change is received from the SLC. In the event of a refund due, the University will not compensate any student with any additional interest on the monies due to the student. In the event that the University receives formal notification from the SLC that a re-assessment has increased a student’s private contribution payable in respect of any academic year, the University will invoice the student and the invoiced amount will fall due for payment to the University within 14 days. Queries regarding the reasons for re-assessment, the calculations used, or the basis of the decision should be addressed to the SLC.

INFORMATION FOR POSTGRADUATE RESEARCH STUDENTS

6. Where a postgraduate research student registers outside of October, January or April, special arrangements will be made for the invoicing of tuition fees for the first and last years of study, with tuition fees being calculated on a monthly basis. Where changes to Mode of Attendance by such students result in revised tuition fee charges, such charges will be calculated on a monthly basis unless otherwise stated. It should be noted that in calculating continuation fees for students who change status mid-term, the continuation fee will be calculated on a monthly basis.

INFORMATION ON TUITION FEE DEPOSITS

7. Where payment of a tuition fee deposit is required, students will be notified of the due payment date applicable when an offer of a place is made. Non-payment of the deposit in full by the deposit payment deadline entitles the University to withdraw the offer of study and to release the place to another student without further notice. The deposit deadline is normally mid July. Deposits for tuition are non-refundable except where a student fails to satisfy the academic requirements of the programme or in the case of refusal of a student visa. No refund of tuition fee deposit is given if the University has reason to suspect that a fraudulent payment was made or fraudulent documentation has been supplied, either in the student’s visa application, academic application, or other relevant submissions.

OTHER INFORMATION

8. In the event that distance e-learning programmes of study are under-subscribed in an academic year, the University reserves the right to cancel the programme. A full refund of tuition fees paid for the cancelled programme will be given to all affected applicants.

4. PAYMENT DATES

1. ACCOMMODATION CHARGES are levied on an annual basis, but may be paid termly. The due payment dates are set out below. Amounts vary according to the accommodation contract and are stated within the contract document.

2. ALL OTHER FEES, fines, and other charges are payable by the due payment date set out below, or, where no due date is applicable, on demand.

3. All Fees and Charges are Due, within the First 2 weeks of each term.

4. Students should note their responsibility is to pay fees, fines, and other charges on time WHETHER OR NOT an INVOICE, or REMINDER IS RECEIVED FROM THE UNIVERSITY.

DUE PAYMENT DATES are:

STUDENTS PAYING FEES ON AN ANNUAL BASIS

NOTES:

Continuation Fees (previously called ”writing up fees”) are chargeable on a monthly basis and are payable by 2 weeks of the term’s due date.

5. INSTALMENT ARRANGEMENTS and ADMINISTRATIVE CHARGES

1. ACCOMMODATION CHARGES

Accommodation Charges may be paid annually prior to taking up accommodation or, by concession, in three termly instalments. Amounts due each term are stated in the accommodation contract, or can be obtained from the Accommodation office (accommodation@exeter.ac.uk). No administration charge is payable in respect of termly payments made by the due date. Payment due dates are shown in section 4 above. In the event that the student evidences special circumstances and an alternative payment arrangement is agreed, an administrative charge of £25 may be made.

Students with a contract for University accommodation who occupy their room late remain liable for the accommodation charges in accordance with their contract. If the contract starts on a date other than the start of a term, then students have 14 days from the start date of their contract in which to pay their accommodation charge without penalty.

2. TUITION FEES

Tuition Fees for the full academic session are payable prior to commencing the programme. The payment due dates are set out in section 4 above. These instalment provisions may be withdrawn from a student if the due payment dates are not met. The University has the right to request credit references either from students or commercial organisations at any time, and can also withdraw or refuse instalment facilities if such references are unsatisfactory or if the student has previously fallen into arrears of payment to the University within the current, or previous academic year. Please refer to section 1 above.
The amount payable for tuition will be on your on-line invoice until registration closes. There will be an on-line statement available throughout the academic year, which is accessible through ‘my Exeter’. Please email the student Fees Team on: fees@exeter.ac.uk if you have any queries relating to your online statement.

Where students register for individual modules, the tuition fee for each module must be paid in full prior to commencement of the module.
Continuation Fees (previously called “writing up fees”) are payable monthly by the due date.

Other tuition fees may be paid by instalments as follows:

(i) Where students are required to attend on a termly or annual basis:

UNDERGRADUATE STUDENTS ELIGIBLE FOR HOME/EU TUITION FEES

(a) Where the student has received confirmation by the SLC regarding a Tuition Fee Loan

(b) Where the student’s assessed contribution, after taking into consideration any approved tuition fee loan, is less than £500 it must be paid in full by the due date. Otherwise the student’s assessed contribution may be paid in three equal termly instalments. (Refer to section 4 above for due payment dates).

(c) Where the student has applied for financial support, but a Financial Notification has not been received, the full annual fee becomes payable BY THE STUDENT. This may be paid in three equal termly instalments (refer to section 4 above for due payment dates).

(d) Where the student has not applied for financial support, payment may be made in three equal termly instalments. Payment falls due within 2 weeks of the start of term (refer to section 4 above).

ALL OTHER STUDENTS

For all other students, annual fees of less than £500 must be paid in full on or before registration.

(ii) where students are required to attend on a semester basis;

they may pay tuition fees in two equal instalments. Payment falls due within 2 weeks of the start of each semester (please refer to section 4 above).

All instalments must be paid by the due dates, or Late Fee charges will be applied (see section 6 below).

3. OTHER FEES, FINES AND CHARGES

(i) In the event that the student evidences special circumstances and an alternative payment arrangement is agreed, an administrative charge of £25 may be made.

(ii) If a cheque is rejected by your bank or is incorrectly completed, the University may charge an administration fee of £25.

(iii) A Late Registration Fee charge of £50 is payable where registration procedures are not completed or, where appropriate, registration or examination forms are not returned, by their due dates. The Late Registration Fee charge may be waived at the discretion of the Head of Registry Services.

(iv) A re-registration charge of £100 maybe charged if you are temporary de-registered from the University.

6. PAYMENTS MADE LATE

LATE FEE CHARGES are payable on fees and charges not paid by midnight on the Late Fee dates given below:

a LATE FEE of 3% of the total debt overdue will be added each term if payment is not received by the following dates:

These are administration charges and are independent of any disciplinary action which may be taken.

Any late payment by a sponsor will result in Late Fee charges being applied to the student’s account (see section 9 below).

Late Fee charges are payable 14 days from the date of notification. Failure to pay on time is regarded as a major disciplinary offence.

7. STUDENTS IN DEBT and DEBT RECOVERY PROCEDURES

1. Students are required to meet all due dates of payment whether annual or instalment. Persistent refusal to pay fees, charges, and penalties by the due dates, or any deferred date agreed by the Student Fees Team, Student Finance (part of Finance Services) will be regarded as a major disciplinary offence and disciplinary action may result. Students in debt should refer to the Regulations for Students and Disciplinary Procedures section of this Calendar together with the University’s accommodation contract.

2. All debts to the University are pursued.

3. Students in debt may be refused future University accommodation. Students in debt may also have University bursaries, maintenance and scholarships withheld (or such funds may be set by the University against the outstanding debt).

4. Students in debt to the University in respect of their accommodation will be subject to the provisions and penalties stated in the accommodation contract, in addition to those stated below. We reserve the right to refuse to give references to future landlords for such students.

5. On the authority of the Head of Research, Academic Accounting & Student Finance: Library and IT facilities may be withdrawn and a student may be temporarily de-registered which will result in removal of a range of facilities specified in writing to the affected student.

6. Students whose payments to the University are in arrears by more than one term may not be permitted to continue on their programme(s) unless a payment extension has been granted in writing by the Student Fees Team, Student Finance (part of Finance Services).

7. Where there are arrears at the end of the University’s academic year a student’s existing registration will be deemed cancelled, unless an extension in writing has been granted by the Head of Student Finance Operations, Finance Services.

8. Students whose accounts are not fully paid by the due dates will be subject to debt recovery procedures, which can include referral to tracing and/or commercial debt recovery agents or the Courts for recovery. All additional administrative costs, including agents and Court fees, will be added to the account. Tracing agents’ and commercial debt recovery agents’ fees are not set by the University and are subject to change. They may be linked to the location of the debtor, and/or the steps taken in order to recover the debt, such as the involvement of local agents in overseas territories. Once a debt is referred to tracing agents or commercial debt recovery agents, all communications and negotiations should be with the tracing or debt recovery agent and not the University.

9. No student in debt is permitted to register for a subsequent academic session.

10. Under Ordinance 2.7 no person is eligible for the award of a degree or other qualification by the University unless all fees for tuition, maintenance and any other sums, including fines owing to the University, have been paid.

11. The University may refuse student debtors access to degree ceremonies.

12. The University may withdraw student debtors’ instalment facilities with the University, and/or sell a student’s debt to a third party without further notice.

13. The University may request to see the student debtor’s bank statements, credit card statements, and/ or other evidence of their financial position where deemed necessary to consider requests for extensions to payment deadlines, and in the negotiation of settlement arrangements.

14. The University may inform the student’s sponsor, funding source, scholarship or bursary provider, guarantor, nominated individual(s) under their Data Protection Authority, external credit checking companies and credit bureaus (in the UK and overseas) of the debt. In some circumstances, this will affect continued and/or future funding to the student and/or their credit rating and ability to obtain credit.

15. Payments from students in debt will be allocated against the debt in due date order, with Accommodation invoices being cleared in advance of tuition fee invoices with the same due date.

16. The measures listed in this section (section 7) apply to enrolled students, and those who have interrupted, withdrawn, left (whether voluntarily or compulsorily) or completed their studies.

8. PAYMENT METHODS

1. All payments made to the University must be made in £ Sterling.

2. Any currency conversion costs or other charges incurred in making a payment shall be borne by the student or the third party making the payment and will not be deductible from the amounts due to the University.

3. Fees and charges may be paid in cash or by cheque, bank draft drawn on a UK bank, Credit Card, UK Debit Card or by bank transfer direct to the University’s bank account.

4. Payment in cash must be made in person at the Cashiers Office, Ground Floor Northcote House, Streatham Campus.

5. Cheques should be drawn on a UK bank, made payable in £ Sterling to “The University of Exeter” and crossed “account payee only”. Personal cheques drawn on overseas banks are not acceptable. Drafts from an overseas bank in £ Sterling and drawn on a UK bank are acceptable. Please ensure that all cheques have the student ID number, the amount paid for tuition fee deposit, tuition fees, accommodation deposit and accommodation charges are listed on the reverse of the cheque.

6. For direct bank transfers to the University of Exeter bank account full details can be obtained by visiting www.admin.exeter.ac.uk/students/studentfees/how-to-pay.shtml or email the Cashiers Office, at cashiers@exeter.ac.uk. For International transfers confirm that your transfer has been made with the following details:- student ID number; full name; and list the amount paid for tuition fee deposit; tuition fees; accommodation deposit and accommodation charges.

7. Payment by Credit or UK Debit card can be made online visit www.exeter.ac.uk/epay by submitting a completed card payment form to Finance Services; or in person (at the Cashiers Office, Ground Floor, Northcote House, Streatham Campus. Please note that the University reserves the right to request an alternative method of payment if unreasonable delays are experienced in processing a card transaction due to the security requirements of the card issuer. Payments made online are, in addition, subject to the University’s Online Payment Terms & Conditions, and Privacy & Security Policy (available at www.exeter.ac.uk/epay)

8. Please note that that none of the above methods can be deemed 100% secure due to the security weaknesses inherent in the global IT networks. You should be advised that if you do, you do so at your own risk, so please take care to protect your financial information.

9. Regardless of the method of payment used, payment must be made by the due date or Late Fee charges will be imposed.

9. PAYMENTS BY SPONSORS (including Local Authorities, the Student Loan Company, providers of Career Development Loans, and providers of US and Canadian educational loans)

1. Students are responsible for ensuring that any fee to be paid to the University by a sponsor is paid in full and on time. Applications to SLC or other sponsors must be made on time, and normally must be made annually. Failure to ensure a payment from a sponsor is made in full will result in the fee being charged to the student. Failure to ensure a sponsor pays on time will result in Late Fee charges being applied to the student.

2. Tuition Fees for undergraduate and PGCE students which are payable in full or in part by the SLC and for full-time postgraduate students in receipt of awards from Research Councils and other similar sponsoring bodies, will be collected by the University from the body concerned.

3. As explained in section 3 above, eligible undergraduate and PGCE students who have made an application to the SLC will be issued with a Financial Notification confirming the amount of any tuition fee support to which they are entitled and the amount of any balance of fees payable by the student (the private contribution). The balance of the tuition fee (the private contribution) is payable by the student within the appropriate payment deadline set out in section 4 above.

4. Where an application has not been made to a sponsor, payment is due by the dates set out in section 4 above.

5. Where an application has been made, but a Financial Notification or funding confirmation has not been received, the full annual tuition fee becomes payable BY THE STUDENT (please refer to 6.3 above). If a Financial Notification is subsequently received, it should be sent to Finance Services without delay so that any necessary adjustment can be made.

6. In the event of late payment or non-payment by any sponsor, the University reserves the right to apply its normal late payment and debtor penalty procedures to the student concerned (refer to paragraphs 7 and 8 above).

10. REFUND OR REMISSION OF FEES/ CHARGES

1. ACCOMMODATION CHARGES are payable in accordance with the contract signed by the student and are not normally refunded or remitted if the accommodation is vacated early. Applications for refunds or remissions must be made to and approved in writing by the Assistant Director of Residences, Campus Services.

2. ACCOMMODATION DEPOSIT

The Accommodation Deposit will normally be set against the student’s accommodation charges on the University student account. The deposit amount will be divided equally between the second and third terms accommodation charge, so reducing the amount payable on the second and third term by the relevant proportion of the deposit amount. However, the Accommodation Deposit may be used in satisfaction of any breach of a student’s obligations stated in their tenancy agreement if the student has failed to pay the University’s invoice for that breach (e.g. students in debt to the University in respect of their accommodation will have their accommodation deposit set against that debt).

3. TUITION FEE refunds on withdrawal will be made as follows:

(i) Attendance based on terms or a complete year

(a) Students with Home/EU fee status – Undergraduate or PGCE programmes

The proportion of the annual fee to be refunded if the student has withdrawn prior to the relevant date is as follows:

Students who have applied for tuition fee loan funding from the Student Loan Company should be aware that any reduction in tuition fees charged by the University is notified directly to the Student Loan Company. Please note that there will be a corresponding impact on the maximum tuition fee loan that is permitted.

(b) Other students – Undergraduate, PGCE or Postgraduate Taught programmes

The proportion of the annual fee to be refunded if the student has withdrawn prior to the relevant date is as follows:

The proportion of the annual fee to be refunded if the student has withdrawn prior to the relevant date is as follows:

For the sake of clarity; where students withdraw on or after the 21st working day of the Autumn Term, but before 1 December, one third of any contribution assessed as being payable privately will be charged. (See notes below).

(c) Students on Postgraduate Research programmes

The proportion of the annual fee to be refunded if the student has withdrawn prior to the relevant date is as follows:

(ii) Attendance based on semesters

Schools will notify the length of the programme on the student release form.

(iii) Attendance is modular (ie part-time distance or e-learning)

No refund will be applicable after the module has started. Requests for refunds prior to the start of a module will be referred to the School for consideration.

Note 1: This basis for calculating refunds applies only to students who withdraw

Note 2: Students wishing to attend certain courses may be required to pay a non-refundable tuition fee deposit on booking. Students wishing to attend certain programmes of study may be required to pay a non-refundable tuition fee deposit when the offer of a place is accepted. If a student subsequently withdraws the charges for the balance of fees, less the deposit, will be calculated as above.

Note 3: This basis for calculating refunds applies to both standard tuition fees and to those tuition fees that incorporate enhanced services or facilities.

Note 4: In the event that the tuition fee payment(s) were made by a sponsor under a formal written sponsorship arrangement, the University reserves the right to refund the relevant fee proportion to the sponsor. Special conditions apply to the refund of payments made via Career Development Loans and US educational loans due to the operating regulations of these funding schemes. It is a condition of the University’s participation in these funding schemes that refunds are only processed in accordance with the relevant regulations.  Students who have applied for Career Development loans or US educational loans should be aware that any change in basis of study or attendance is notified to the relevant authority and that there will be a corresponding impact on the loan amounts permitted.

4. INTERRUPTIONS

(i) Attendance based on terms or a complete year

If students temporarily interrupt their programme, reductions will be calculated on termly thirds as follows:

(a) Students with Home/EU fee status – Undergraduate or PGCE programmes

Students who have applied for tuition fee loan funding from the Student Loan Company should be aware that any reduction in tuition fee charged by the University is notified to the Student Loan Company and that there will be a corresponding impact on the maximum tuition fee loan that is permitted.

(b) Other students – Undergraduate, PGCE or Postgraduate Taught programmes

(c) Students on Postgraduate Research programmes

Reduction will be calculated on a monthly basis.  In all cases, the reduction will then be re-invoiced in due course, following resumption of studies. If resumption of studies occurs within a new University academic year, the tuition fee levels of the new academic year will apply and invoices will be calculated accordingly.

(d) Career Development loans or US or Canadian educational loans

Students who have applied for Career Development loans or US or Canadian educational loans should be aware that any change in basis of study or attendance is notified to the relevant authority and that there will be a corresponding impact on the loan amounts permitted.

5. SUBMISSIONS

For Post graduate students who submit, no refund of tuition fees applies in respect of the remainder of the term in which submission is made.

6. TRANSFERS

For students with Home/EU fee status on undergraduate or PGCE programmes transferring to another HE Institution before the end of the academic year (or any period of study for which a tuition fee is paid), no refund of tuition fees applies in respect of the remainder of that academic year (or period). The University has, however, the authority to allow an ex gratia adjustment as it sees fit, and without precedent.

7. REFUNDS OF FUTURE TERMS FEES & CHARGES

The University allows most students a concession enabling them to pay tuition fees and accommodation charges termly rather than in full at the start of the year (see paragraph 6 for the full details). Once payment is made in full or for more than one term by or on behalf of a student, no refund of future terms’ fees and charges will be given except in circumstances of withdrawal or interruption (as listed above).

8. REFUNDS RELATING TO REFERRED ASSESSMENT FEES

In the event that a referred assessment fee is paid but the Student does not sit the referred assessment(s), the credit balance will be refunded in accordance with the University's normal procedures. The additional fee for examination at an overseas location will not be refunded.

11. PREPAYMENTS, OVERPAYMENTS and UNIDENTIFIED PAYMENTS

The payment of any sums intended to be in respect of Tuition Fees and/ or Accommodation Charges by or on behalf of the student does not in itself indicate the existence of a contract between the University and the student. A contract for course provision shall only come into being when the student registers/enrols on the programme of study. A contract for accommodation shall only come into being when the University has received the signed and completed accommodation agreement and received payment for the booking/damage deposit due.

The University shall not be required to make any repayment of pre-paid charges except as set out in the University’s accommodation contracts, in the University’s Regulations or in this document.

In the event that an overpayment is made, against the total annual Tuition Fee amount or the total Accommodation Charge, then the credit balance arising will be used to offset any debt or invoice on the Student’s account (whether arising from tuition, accommodation, or any other legitimate charge) in due date order. If there is no other debt or invoice, then the credit balance will be refunded in accordance with the University’s normal procedures.

In the event that an unidentified payment is made against a student account, with no instruction from the payer or student to set it against a particular charge (e.g. against tuition, accommodation, or other invoices) the University reserves the right to allocate the funds received in the following order on the student’s account:

• Accommodation
• Tuition
• Any other outstanding debt to the University

12. REPEAT FEES

1. Students repeating all or part of an academic session will be charged the appropriate proportion of the annual fee. Students should expect to pay such fees personally, as sponsors (particularly the SLC) do not normally give financial support for repeat study.

2. For clarity, repeat fees are charged for repeated periods of tuition, teaching practice for PGCE students and re-examination.

13. DEFINITION OF AN INTERNATIONAL STUDENT FOR FEE PURPOSES AND FEE STATUS REVIEWS

1. The final decision as to a student’s status for fees will be determined by the University in individual circumstances, although our approach to the assessment of fee status is based on the Education (Fees and Awards) Regulations 1997, as amended by subsequent legislation including regulations passed in 2006 and 2007. Under these terms, certain defined categories of student are exempted from having to pay for the full cost of their tuition, and, consequently, are charged fees at a lower rate. Students who are liable to pay full cost fees are classified as 'International' for fee purposes where those who are eligible to pay at the lower rate are classified as “Home/EU” for fee purposes. The information that you provide the University may assist this Institution in determining your fee status classification in accordance with the Fees and Award Regulations and subsequent amendments.

2. In order to qualify for ‘home’ fees under this category, you must meet all of the following criteria:

(a) you must be 'settled' in the UK on the 'first day of the first academic year of the course'

(b) you must be ‘ordinarily resident’ in the UK on the ‘first day of the first academic year of the course’

(c) you must also have been 'ordinarily resident' in the UK and Islands (the Islands means the Channel Islands and the Isle of Man) for the full three year period before the 'first day of the first academic year of the course'. For example, if your course begins in October 2008, you must have been ordinarily resident in the UK and Islands from 1 September 2005 to 31 August 2008,

(d) the main purpose for your residence in the UK and islands must not have been to receive full-time education during any part of that three-year period.

3. There may also be further consideration given in certain cases in respect of EU nationals and their family members, EEA nationals, Swiss “workers”, and children of Swiss nationals where the parent is living in the UK; refugees and their spouse/ civil partner and children; and students on undergraduate degree programmes who are from specified British Overseas Territories or specified overseas territories of other EU member states.

4. Full explanation of definitions and other advice can be found at http://www.ukcisa.org.uk

5. The final decision as to a student’s status for fees will be determined by the University in individual circumstances. Requests for a review of fee status should be made in writing to the Head of Student Finance Operations Finance Services. Other registered/ enrolled students requesting a review of their fee status will be required to complete the University’s “Fee Status Questionnaire” in order for the matter to be considered. Any evidence requested by the University in connection with a fee status review should be supplied by the student within the required deadline. Students remain liable for tuition fees at the “international” level until such time as the review is concluded and a revised fee status has been notified by the University in writing. In the event that the student’s fee status is changed as a result of the review, then the tuition fees charged will be adjusted accordingly with effect from:

• the 1st September of that University academic year, if the student’s written request for review is received by the Head of Student Finance Operations before 1st June
• the 1st September of the next University academic year, if the student’s written request for review is received by the Head of Student Finance Operations after 1st June.

6. In the event that a Home/ EU Undergraduate applicant to the University wishes to appeal against the application of variable tuition fees, appeal must be made within two months of the University’s original decision (or the offer letter being issued) and prior to the student’s registration with the University. A request for appeal can be made by the applicant, or the applicant’s parent or legal guardian (if not independent), and should be made in writing to the Head of Admissions.

14 FEES FOR STUDENTS FROM COUNTRIES SEEKING MEMBERSHIP OF THE EUROPEAN UNION

1. Students from countries outside the European Union (EU), and who wish to undertake full-time study at the University, are normally required to pay the “international” fee for their programme (see paragraph 14 above). From 2004 onwards, a number of countries are expected to join the EU, with the result that citizens of these countries may be entitled in due course to pay fees for their courses at the lower UK “home/EU” rate.

2. If a student has been assessed as having to pay international fees, and his/her country then subsequently joins the EU, then the date at which he/she can first be considered for eligibility for paying “home/EU” fees will depend on the date of EU accession and the date(s) at which he/she elected to pay the tuition fees due. (Refer Regulation 4 (5) of the UK’s Education (Fees and Awards) Regulations 1997).

3. In the event that a student pays the full international fee at the beginning of an academic year, and their country becomes part of the EU during that academic year, no refund will be available. Students likely to be in this position are recommended accordingly to pay their tuition fees on a termly basis, in order that they may be considered for the “home/EU” rate of tuition fee in the term(s) following their country’s accession as appropriate.

4. Students will only be considered for a reduction in fees to the “home/EU” rate of tuition fee during an academic year if all amounts due in that academic year has been paid within the payment deadlines and in accordance with the regulations set out in the Calendar. In addition, the student must meet personal eligibility criteria as stated in section 13 above.

5. If accession occurs after the first day of the Summer Term then “international” fee levels remain applicable for the remainder of that year.

15. US Federal Family Education Programme

From the 2006/7 academic year, students in receipt of Financial Aid under the US Federal Family Education Programme receive their loan disbursements in termly instalments, following the requirements of the US Deficit Reduction Act 2005. Students are reminded that it is a condition of the loans provided under this programme that the loan proceeds are used immediately and primarily to pay tuition fees and accommodation charges due to the University. If the loan is not used for this purpose it can be recalled by the lender and the University will take debt recovery action (see paragraph 8 above). In the event that the termly loan amount exceeds the termly payment due to the University (for Tuition Fees, accommodation charges and any other outstanding invoices) the resulting credit balance will be maintained on the student’s account, with their authorisation. If no authorisation is received, the credit balance will be refunded in accordance with the US Federal Family Education Programme regulations.

Students who have applied for US educational loans should be aware that any change in basis of study or attendance is notified to the relevant authority and that there will be a corresponding impact on the loan amounts permitted. Visit www.exeter.ac.uk/studentfinance for further information.

16. TABLE OF FEES

1. Fees for programmes of study not listed below will be quoted on application.

2. Fees for mandatory registration with professional bodies are not included in the table below. These fees will be charged in addition to the tuition fees.

3. The table of fees for 2009/10 is viewable through the following link:- www.admin.exeter.ac.uk/students/studentfees/tuitionfees0910.shtml

17. UK & SW ACCESS TO EXETER BURSARY – TERMS & CONDITIONS

2006/07 & 2007/08 students returning in 2009/10
2008/09 students returning in 2009/10
2009/10 entrants

UK & SW ACCESS TO EXETER BURSARIES 2009/10 – TERMS AND CONDITIONS (2006/07 & 2007/08 ENTRANTS)

The University is committed to providing equality of opportunity for applicants from all economic backgrounds and to minimising financial obstacles to higher education.

For 2009/10 the University of Exeter, like most other Higher Education Institutions, will be charging a tuition fee for Full-time Undergraduate programmes of £3,225. We will however be allocating a substantial amount of the revenue from these tuition fees to bursary schemes to assist those who need help most.

1. ELIGIBILITY

1.1 Any UK applicant who receives the full HE Maintenance Grant of £2,906 will receive a bursary of £319, regardless of conditions listed below. However, in order to qualify for a greater bursary, all conditions listed below must be met:

– Be ‘Ordinarily resident’ in England, Scotland, Wales or Northern Ireland and classified as ‘home’ fee status for student support purposes.

– Have applied to, and been offered, a place on a full time undergraduate programme of study.

– Be assessed as having household income below £39,333 per annum.

– Be subject to the ‘variable’ tuition fee (normally applicable to students with a start date of 1st August 2006 and beyond)

– Have registered an interest in the UK Access to Exeter Bursary scheme, by submitting a request for a means tested financial assessment by your Local Authority (PR1). You must also allow the Student Loans Company to share details of your financial assessment with the University of Exeter, to enable us to assess you eligibility for a bursary.

– Does not fall into 1.2 below

1.2 Applicants who will NOT be eligible for the UK or South West Access to Exeter Bursary even if they meet the above criteria, are:

– Gap year students not subject to variable tuition fees: If you start your programme of study in September/October 2009 after deferred entry from 2005, your tuition fees will be around £1,285 per year depending on your income and that of your household. You must have received confirmation of your deferred place by 1 August 2005 to qualify for this lower fee.

– Students undertaking a BSc Medical Imaging (Diagnostic Radiography) course, your tuition fees will be paid by the NHS.

– During a study year abroad or year in industry: If, as part of your degree programme, you undertake a full year placement either in industry or at a University outside of the UK you will pay a reduced fee and are not eligible for the Access to Exeter Bursary in that academic year.

– Students who spend an academic year studying at a European University under the Socrates/Erasmus programme are exempt from tuition fees for that year.

– All other students in this category will pay tuition fees of approximately £1,610 for their study year abroad or placement in industry.

– PGCE students are eligible for the mandatory bursary of £319 if they are in receipt of the full maintenance grant of £2,906, but will not be eligible for additional support under either the national or regional Access to Exeter Schemes. The School of Education and Lifelong Learning is offering further financial support in the form of Scholarships for PGCE students. For further details please see www.education.ex.ac.uk/pages.php?id=106

– Peninsula Medical School (PMS) students are not eligible for the Access to Exeter Bursaries, but will receive support from a separate bursary scheme.

For further details please see www.pms.ac.uk/pms/undergraduate/finance.php

1.5 A bursary award can be made each year for up to four years of study, subject to a student’s tuition fee liability and financial assessment for each of those years. (Please refer to section 4 below)

2. APPLICATION PROCESS

2.1 Applications can only be made by students who have been formally offered a place on a programme of study via UCAS at the University of Exeter (all campuses).

2.2 Authorisation to disclose financial assessment information to the University of Exeter must be provided on pages and 17 and 22 of the PR1 form. (Do Not tick the box which relates to bursaries and scholarships if you want to be considered for a bursary)

2.3 If an applicant has deferred entry to a course, the first bursary application should be made during the academic year preceding entry (except in the case of those who have deferred entry from 2005 to 2006 and not in the year of the deferral (if different), for the reasons outlined in 1.3 above).

2.4 Final confirmation of the amount of bursary awarded for the academic year will be provided on receipt of the Local Authority Financial Assessment. The University will only receive this information if you and your sponsors have signed the ‘Bursary Consent Statement’ on the PR1 form.

2.5 Reassessment of a student’s financial position is occasionally undertaken by the Local Authority if there has been significant changes to the student’s circumstances. The University reserves may uplift your bursary award if there is adequate funding available, on receipt of a revised ‘final’ Financial Assessment.

2.6 Applications cannot be made retrospectively for a previous academic year. No application or appeal for a bursary award relating to the 2009/10 academic year can be made after 30th June 2010.

3. SUBSEQUENT YEARS OF STUDY

3.1 In order to continue to remain eligible for bursary assistance in future years of study, students will be required to:

– Continue on full time mode of study

– Register on course for the new academic year

– Have an assessed household income of below £39,333 per annum for the relevant period it covers.

– Abide by the University’s regulations.

3.2 The amount of bursary may change each year as a result of a change of circumstances and/or the funding available.

3.3 The amount of bursary award in subsequent years will be communicated to the student via their University email account.

3.4 Reassessment of a student’s financial position is occasionally undertaken by the Local Authority if there have been significant changes to the circumstances. The University reserves may uplift your bursary award if there is adequate funding available, on receipt of a revised ‘final’ Financial Assessment.

4. PAYMENT

4.1 Your bursary award will be paid as a BACS payment to a nominated bank account. Students will be given the opportunity to provide bank details on registration The first instalment will be issued in December, with subsequent payments made at the start of the spring and summer terms. The bursary cannot be used as a credit towards the accommodation booking fee.

4.2 Bursary payments will be made on the condition that the student remains enrolled at the University and abides by the University’s regulations (http://www.ex.ac.uk/students/calendar.shtml) and that a ‘final’ Financial Notice has been received. The discretionary portion of any award will be withheld if the student withdraws prior to the payment date, and will be recovered if paid in error due to the timing of your withdrawal.

4.3 Bursary instalment payment dates for 2009/10 are as follows:

Autumn Term Friday
4th December 2009

Spring Term Friday
8th January 2010

Summer Term Friday
30th April 2010

4.4 The University reserves the right to cease payment of the bursary if the recipient is found to be in breach of any University regulations. (http://www.admin.exeter.ac.uk/calendar/live/finance)

4.5 The University reserves the right to cease payments, to take steps to recover funds already issued, and to take any additional action deemed appropriate, if it transpires false information was provided during application for bursary funding.

4.6 The University will take steps to recover funds paid after a student has withdrawn or interrupted studies, upon notification of a change in attendance status.

4.7 All bursary payments are made to assist students with course related expenses. The University cannot be held responsible for any effect that this may have on the receipt of welfare benefits.

5. DATA PROTECTION

5.1 The University of Exeter is a data controller and is registered with the Information Commissioner as required under the Data Protection Act 1998. The University will only process your personal data in accordance with the University’s registration and current data protection legislation. The University will not release any information provided in support of a bursary application to third parties without authorisation.

5.2 If a student authorises Finance Services to release information from their student account to another person by completing a Data Protection Authority Statement or as part of online registration, then details of bursary transactions recorded on the student account may be released to that person. Students should note that this authority can be withdrawn at any point by the student, by writing to the Assistant Director of Finance.

6. REGULATIONS

6.1 Students agree to abide by the Regulations of the University (which are accessible at http://www.ex.ac.uk/students/calendar.shtml). Paper copies of this document are available at the Students’ Guild Advice Centre and the Academic Support Unit (Tremough Campus).

7. QUERIES AND COMPLAINTS

7.1 For further information regarding the Access to Exeter Bursary schemes, please contact the Bursaries Team on 01392 262486 or email bursaries@exeter.ac.uk.

7.2 We hope that you will have no cause for complaint, but should you wish to make a formal complaint, please write to:

Lisa Morgan,
Student Funding Administrator
Northcote House
University of Exeter
EX4 4QJ
The University’s student complaints procedure is available at
www.admin.ex.ac.uk/calendar/live/progdev/complaints.htm

UK & SW ACCESS TO EXETER BURSARIES 2009/10 – TERMS AND CONDITIONS - 2008/09 ENTRANTS

The University of Exeter is committed to providing equality of opportunity for applicants from all economic
backgrounds and to minimising financial obstacles to higher education.

For 2009/10 the University of Exeter, like most other Higher Education Institutions, will be charging a tuition fee for Full-time Undergraduate programmes of £3,225. We will however be allocating a substantial amount of the revenue from these tuition fees to bursary schemes to assist those who need help most.

1. ELIGIBILITY

Any UK applicant who receives the full HE Maintenance Grant of £2,906 will receive a bursary of £319, regardless of conditions listed below. However, in order to qualify for a greater bursary, all conditions listed below must be met:

Applicants must:

– Be ‘Ordinarily resident’ in England, Scotland, Wales or Northern Ireland (and classified as ‘home’ fee status for student support purposes).

– Have applied to, and been offered, a place on a fulltime undergraduate programme of study.

– Be assessed as having household income below £45,000 per annum.

– Be subject to the ‘variable’ tuition fee (normally applicable to students with a start date after 1st August 2006)

– Have registered an interest in the UK Access to Exeter Bursary scheme, by submitting a request for a means tested financial assessment by your Local Authority (PR1). You must also allow the Student Loans Company to share details of your financial assessment with the University of Exeter, to enable us to assess you eligibility for a bursary.

– Does not fall into 1.2 below

1.2 Applicants who will NOT be eligible for a UK or SW Access to Exeter Bursary, even if they meet the above criteria, are:

– Gap year students, not subject to variable tuition fees: If you start your programme of study in September/October 2009 after deferred entry, you will be treated as a 2005 starter and your tuition fee will be around £1,285 per year depending on your income and that of your household. You must have received confirmation of your deferred place by 1 August 2005 to qualify for this lower fee.

– Students undertaking a BSc Medical Imaging (Diagnostic Radiography): Your tuition fee will be paid by the NHS.

– During a study year abroad or year in industry: If, as part of your degree programme, you undertake a full year placement either in industry or at a university outside of the UK you will pay a reduced fee and are not eligible for the Access to Exeter Bursary in that year:

– Students who spend an academic year studying at a European university under the Socrates/Erasmus programme (exempt from tuition fees for that year).

– PGCE students are eligible for the mandatory bursary of £319 if they are in receipt of the full Maintenance grant of £2,906, but will not be eligible for additional support under either the national or regional Access to Exeter Schemes. The School of Education and Lifelong Learning is offering further financial support in the form of Scholarships for PGCE students. For further details please see
www.education.ex.ac.uk/pages .php?id=106

– Peninsula Medical School (PMS) students are not eligible for the Access to Exeter Bursaries, but will receive support from a separate bursary scheme. For further details please see www.pms.ac.uk/pms/undergraduate/finance.php

1.4 A bursary award can be made each year for up to four years of study, subject to a student’s tuition fee liability and financial assessment for each of those years. (Please refer to section 4 below)

2. APPLICATION PROCESS

2.1 Applications can only be made by students who have been formally offered a place on a programme of study via UCAS at the University of Exeter (all campuses).

2.2 Authorisation to disclose financial assessment information to the University of Exeter must be provided on pages 17 and 22 of the PR1 form.

2.3 If an applicant has deferred entry to a course, the first bursary application should be made during the academic year preceding entry (except in the case of those who have deferred entry from 2005 to 2006) and not in the year of the deferral (if different), for the reasons outlined in 1.3 above).

2.4 Final confirmation of the amount of bursary awarded for the academic year will be provided on receipt of the Local Authority Financial Assessment. The University will only receive this information if you and your sponsors choose not to “Opt Out” on pages 17 and 22 of the PR1 form.

2.5 Reassessment of a student’s financial position is occasionally undertaken by the LA if there have been significant changes to the circumstances. The University may uplift your bursary award if there is adequate funding available, on receipt of a revised ‘final’ Financial Assessment.

2.6 Applications cannot be made retrospectively for a previous academic year. No application or appeal for a bursary award relating to the 2009/10 academic year can be made after 30th June 2010.

3. SUBSEQUENT YEARS OF STUDY

3.1 In order to continue to remain eligible for bursary assistance in future years of study, students will be required to:

– Continue on full time mode of study

– Register on an eligible course for the new academic year

– Have an assessed household income of below £45,000 per annum for the relevant period

– Have given the required consent to allow the University to have access to your ‘household income’ for the academic year you are entering.

– Abide by the University’s regulations

3.2 The amount of bursary may change each year as a result of a change of circumstances and/or the funding available.

3.2 Reassessment of a student’s financial position is occasionally undertaken by the LA if there have been significant changes to the circumstances. The University reserves the right to uplift your bursary award if there is adequate funding available, on receipt of a revised ‘final’ Financial Assessment.

4. PAYMENT

4.1 Your bursary will be paid as a BACS payment to a nominated bank account. Students will be given the opportunity to provide bank details on registration The first instalment will be issued in December, with subsequent payments made at the start of the spring and summer terms. The bursary cannot be used as a credit towards the accommodation booking fee.

4.2 Bursary payments will be made on the condition that the student remains enrolled at the University and abides by the University’s regulations (http://www.ex.ac.uk/students/calendar.shtml) and that a ‘final’ Financial Notice has been received. The discretionary portion of any award will be withheld if the student withdraws prior to the 1st December 2009, and will be recovered if paid in error due to the timing of your withdrawal. If an applicant withdraws after 1st December 2009, they will only be eligible to receive a termly bursary instalment if they are enrolled on the payment dates stated below.

4.3 Bursary instalment payment dates for 2009/10 are as follows:

Autumn Term Friday
4th December*

Spring Term Friday
8th January

Summer Term Friday
30th April

4.4 The University reserves the right to cease payment of the bursary if the recipient is found to be in breach of any University regulations. (http://www. admin.exeter.ac.uk/calendar/live/finance)

4.5 The University reserves the right to cease payments, to take steps to recover funds already issued, and to take any additional action deemed appropriate, if it transpires false information was provided during application for bursary funding.

4.6 The University will take steps to recover funds paid after a student has withdrawn or interrupted studies, upon notification of a change in attendance status.

4.7 All bursary payments are made to assist students with course related expenses rather than tuition fees. The University cannot be held responsible for any effect that this may have on the receipt of welfare benefits.

5. DATA PROTECTION

5.1 The University of Exeter is a data controller and is registered with the Information Commissioner as required under the Data Protection Act 1998. The University will only process your personal data in accordance with the University’s registration and current data protection legislation. The University will not release any information provided in support of a bursary application to third parties without authorisation.

5.2 If a student authorises Finance Services to release information from their student account to another person by completing a Data Protection Authority Statement or as part of online registration, then details of bursary transactions recorded on the student account may be released to that person. Students should note that this authority can be withdrawn at any point by the student, by writing to the Assistant Director of Finance.

6. REGULATIONS

6.1 Students agree to abide by the Regulations of the University (which are accessible at http://www.ex.ac.uk/students/calendar.shtml. Paper copies of this document are available at the Students’ Guild Advice Centre and the Academic Support Unit (Tremough Campus).

7. QUERIES AND COMPLAINTS

7.1 For further information regarding the Access to Exeter Bursary schemes, please contact the Bursaries Team on 01392 262486 or email bursaries@exeter.ac.uk.

7.2 We hope that you will have no cause for complaint, but should you wish to make a formal complaint, please write to:

Lisa Morgan,
Student Funding Administrator
Northcote House
University of Exeter
EX4 4QJ

UK & SOUTH WEST (SW) ACCESS TO EXETER BURSARIES 2009/10 – TERMS AND CONDITIONS – 2009/10 ENTRANTS

The University of Exeter is committed to providing equality of opportunity for applicants from all economic backgrounds and to minimising financial obstacles to higher education.

For 2009/10 the University of Exeter, like most other Higher Education Institutions, will be charging a tuition fee for Full-time Undergraduate programmes of £3,225. We will however be allocating a substantial amount of the revenue from these tuition fees to bursary schemes to assist those who need help most.

1. ELIGIBILITY IN THE FIRST YEAR OF STUDY

1.1 Any UK applicant who receives the full HE Maintenance Grant of £2,906 will receive a bursary of £319, regardless of conditions listed below. However, in order to qualify for a greater bursary, all conditions listed below must be met:

Applicants must:

– Be ‘Ordinarily resident’ in England, Scotland, Wales or Northern Ireland (and classified as ‘home’ fee status for student support purposes).

– Have applied to, and been offered, a place on a fulltime undergraduate programme of study.

– Be assessed as having household income below £35,000 per annum.

– Be subject to the ‘variable’ tuition fee (normally applicable to students with a start date after 1st August 2006)

– Have registered an interest in the UK Access to Exeter Bursary scheme, by submitting a request for a means tested financial assessment through ‘Student Finance England’ (PN1). You must also allow the Student Loans Company to share details of your financial assessment with the University of Exeter, to enable us to assess you eligibility for a bursary.

– Does not fall into 1.3 below

1.2 To qualify for a SW Access to Exeter Bursary an applicant must:

– Satisfy all the criteria in part 1.1 above–

– Be resident in Cornwall, Devon, Somerset, Dorset, Wiltshire, Gloucestershire.

– Be eligible to receive a UK Access to Exeter Bursary. Priority will be given to students with lowest assessed household incomes.

– Does not fall into 1.3 below

1.3 Applicants, who will NOT be eligible for a UK or SW Access to Exeter Bursary, even if they meet the above criteria, are:

– Gap year students, not subject to variable tuition fees: If you start your programme of study in September/October 2009 after deferred entry in 2005, you will be treated as a 2005 starter and your tuition fee will be around £1,285 per year depending on your income and that of your household. You must have received confirmation of your deferred place by 1 August 2005 to qualify for this lower fee.

– Students undertaking a BSc Medical Imaging (Diagnostic Radiography): Your tuition fee will be paid by the NHS.

– During a study year abroad or year in industry: If, as part of your degree programme, you undertake a full year placement either in industry or at a university outside of the UK you will pay a reduced fee and are not eligible for the Access to Exeter Bursary in that year:

– Students who spend an academic year studying at a European university under the Socrates/Erasmus programme (exempt from tuition fees for that year).

– PGCE students are eligible for the mandatory bursary of £319 if they are in receipt of the full Maintenance grant of £2,906, but will not be eligible for additional support under either the national or regional Access to Exeter Schemes. The School of Education and Lifelong Learning is offering further financial support in the form of Scholarships for PGCE students. For further details please see www.education.ex.ac.uk/pages.php?id=106

– Peninsula Medical School (PMS) students are not eligible for the Access to Exeter Bursaries, but will receive support from a separate bursary scheme. For further details please see www.pms.ac.uk/pms/undergraduate/finance.php

1.4 A bursary award can be made each year for up to four years of study, subject to a student’s tuition fee liability and financial assessment for each of those years. (Please refer to section 4 below)

2. APPLICATION PROCESS

2.1 Applications can only be made by students who have been formally offered a place on a programme of study via UCAS at the University of Exeter (all campuses).

2.2 Authorisation to disclose financial assessment information to the University of Exeter must be provided on page 21 and 25 of the PN1 form. The deadline for submission of South West Access to Exeter Bursary applications is 31st August 2009.

2.3 If an applicant has deferred entry to a course, the first bursary application should be made during the academic year preceding entry (except in the case of those who have deferred entry from 2005 to 2006) and not in the year of the deferral (if different), for the reasons outlined in 1.3 above).

2.4 Final confirmation of the amount of bursary awarded for the academic year will be provided on receipt of your Financial Assessment through ‘Student Finance England’. The University will only receive this information if you and your sponsors choose not to “Opt Out” on page 21 and 25 of the PN1 form.

2.5 Reassessment of a student’s financial position is occasionally undertaken if there have been significant changes to the student’s circumstances. The University may uplift your bursary award if there is adequate funding available, on receipt of a revised ‘final’ Financial Assessment.

2.6 Applications cannot be made retrospectively for a previous academic year. No application or appeal for a bursary award relating to the 2009/10 academic year can be made after 30th June 2010.

3. SUBSEQUENT YEARS OF STUDY

3.1 In order to continue to remain eligible for bursary assistance in future years of study, students will be required to:

– Continue on full time mode of study

– Register on an eligible course for the new academic year

– Have an assessed household income of below £35,000 per annum for the relevant period

– Have given the required consent to allow the University to have access to your ‘household income’ for the academic year you are entering.

– bide by the University’s regulations

3.2 The amount of bursary may change each year as a result of a change of circumstances and/or the funding available.

3.2 Reassessment of a student’s financial position is occasionally undertaken if there has been significant changes to the student’s circumstances. The University reserves the right to uplift your bursary award if there is adequate funding available, on receipt of a revised ‘final’ Financial Assessment.

4. PAYMENT

4.1 During the first year of the course, any award will normally be paid in the form of credit against University accommodation or as a BACS payment to a nominated bank account where students are allocated accommodation with a private landlord. Students will be given the opportunity to provide bank details on registration The first instalment will be issued in December, with subsequent payments made at the start of the spring and summer terms. The bursary cannot be used as a credit towards the accommodation booking fee.

4.2 Bursary payments will be made on the condition that the student remains enrolled at the University and abides by the University’s regulations (http://www.ex.ac.uk/students/calendar.shtml) and that a ‘final’ Financial Notice has been received. The discretionary portion of any award will be withheld if the student withdraws prior to the 1st December 2009, and will be recovered if paid in error due to the timing of your withdrawal. If an applicant withdraws after 1st December 2009, they will only be eligible to receive a termly bursary instalment if they are enrolled on the payment dates stated below.

4.3 Bursary instalment payment dates for 2009/10 are as follows:

Autumn Term Friday
4th December*

Spring Term Friday
8th January

Summer Term Friday
30th April

*(Will appear as a credit against accommodation from Monday 1st October for students in University accommodation)

4.4 The University reserves the right to cease payment of the bursary if the recipient is found to be in breach of any University regulations. (http://www.admin.exeter.ac.uk/calendar/live/finance)

4.5 The University reserves the right to cease payments, to take steps to recover funds already issued, and to take any additional action deemed appropriate, if it transpires false information was provided during application for bursary funding.

4.6 The University will take steps to recover funds paid after a student has withdrawn or interrupted studies, upon notification of a change in attendance status.

4.7 All bursary payments are made to assist students with course related expenses rather than tuition fees. The University cannot be held responsible for any effect that this may have on the receipt of welfare benefits.

5. DATA PROTECTION

5.1 The University of Exeter is a data controller and is registered with the Information Commissioner as required under the Data Protection Act 1998. The University will only process your personal data in accordance with the University’s registration and current data protection legislation. The University will not release any information provided in support of a bursary application to third parties without authorisation.

5.2 If a student authorises Finance Services to release information from their student account to another person by completing a Data Protection Authority Statement or as part of online registration, then details of bursary transactions recorded on the student account may be released to that person. Students should note that this authority can be withdrawn at any point by the student, by writing to the Assistant Director of Finance.

6. REGULATIONS

6.1 Students agree to abide by the Regulations of the University (which are accessible at http://www.ex.ac.uk/students/calendar.shtml. Paper copies of this document are available at the Students’ Guild Advice Centre and the Academic Support Unit (Tremough Campus).

7. QUERIES AND COMPLAINTS

7.1 For further information regarding the Access to Exeter Bursary schemes, please contact the Bursaries Team on 01392 262486 or email bursaries@exeter.ac.uk.

7.2 We hope that you will have no cause for complaint, but should you wish to make a formal complaint, please write to:

Lisa Morgan,
Student Funding Administrator
Northcote House
University of Exeter
EX4 4QJ

The University’s student complaints procedure is available at http://www.admin.ex.ac.uk/calendar/live/taught/complaints.htm
Should you need further assistance, or would prefer to receive this document in an alternative format, please contact Finance Services, Northcote House (Email: fees@exeter.ac.uk).